Central MO PCC – 2015 Bylaws

CENTRAL MISSOURI POSTAL CUSTOMERS COUNCIL

BYLAWS

ARTICLE I – NAME AND LOCATION

Section 1. This organization shall be known as the Central Missouri Postal Customers Council, with its principal office located in the City of Columbia, Missouri.

ARTICLE II – OBJECT

Section 1. To work for the best postal service possible, seek cooperation and communication between customers and the Postal Service,to develop ideas and suggestions regarding improvement of postal service, and to promote various programs to accomplish these objectives.

Section 2. To employ its resources to implement, coordinate and correlate the activities and functions of the Postal Service in its relations with the Business Community and the Public in general.

ARTICLE III – MEMBERSHIP

Any mailer (individual, business, organization, agency, institution) within proximity of Columbia may belong including the zip code areas of 650-653 and 635 or approval of Board of Directors.

ARTICLE IV – FEES, DUES AND ASSESSMENTS

Section 1. There are no regular fees, dues or assessments.

Section 2. Occasionally, contributions from members may be collected to defray necessary normal expenses and assist in underwriting special programs and promotions designed to further the best postal service possible.

ARTICLE V – BOARD OF DIRECTORS

Section 1. Number. The Board of Directors shall consist of all elected officers: President, Vice President, Secretary, Treasurer, the immediate past President and twelve elected directors. The number of directors may be changed at any time by an amendment to these bylaws.

Section 2. Election of Directors. The Board of Directors shall elect new directors to fill vacancies occurring on the Board of Directors through death, resignation, disqualification, disability, removal, or any other cause. An affirmative vote of six (6) directors shall be required to elect a new director, and any new director thus elected shall serve until his successor shall have been duly elected and qualified. The Board of Directors shall have power to remove, by an affirmative vote of six (6) directors, any member of the Board of Directors. Only persons who are mail users within the Central Missouri area (defined as zip code areas 650-653 and 635 or approval of Board of Directors) shall be eligible to serve on the Board of Directors of the corporation.

Section 3. Meetings. All meetings of the Board of Directors shall be held on the 2nd Thursday of each month at a location decided by the board at previous meeting. The President may call a special meeting of the board at any time, and a special meeting of the board shall be called whenever a majority of the directors shall make a written request to the secretary. If all the directors shall meet at any time and place, either within or without the State of Missouri, and consent to the holding of a meeting, such meeting shall be valid without call and notice. Presence at such meeting by a director shall be deemed consent to the holding of such meeting.

Section 4. Notice of Meetings. The Secretary shall give notice of meetings to each director personally, by telephone or by sending a written notice to the address of the director, by mail or email, so that in the normal course of events, the notice would be received in time to enable the director to attend the meeting. Attendance of a director at any meeting shall constitute a waiver of notice of such meeting. Neither the business to be transacted at, nor the purpose of, any meeting of the Board of Directors need be specified in the notice or waiver of notice of such meeting. A waiver, in writing, signed by the person or persons entitled to notice. Whether before or after the time stated therein, shall be deemed equivalent to the giving of notice herein required.

Section 5. Attendance at Board Meetings. Any board member who misses two (2) consecutive meetings without advising one of the Officers of said absence shall be contacted by a board member to encourage attendance, or if so desired, their resignation, and to report back to the Board of Directors for further board action which may include dismissal. The affected board member may be reinstated at the discretion of the Board of Directors with a majority vote. This should not be interpreted as a discredit to any board member, but is simply to encourage attendance and allow for interested board members and a continuity of ideas.

Section 6. Quorum. Six (6) members of the Board of Directors shall constitute a quorum.

Section 7. Majority Rule. The act of majority of the directors actually present at a meeting, at which a quorum is present, shall be the act of the Board of Directors, unless otherwise provided in these bylaws.

Section 8. Proxies. In the absence of the primary designee representing a given business or organization, an alternate designee shall be fully recognized by the Board of Directors as a member, including the right to vote. Such regular members shall, however, under any condition be restricted to one vote.

Section 9. Compensation. Members of the Board of Directors shall serve without compensation.

 

 

 

 

ARTICLE VI – OFFICERS

Section 1. Officers. The corporation shall have a President, Vice-President, Secretary, and a Treasurer who shall be elected from the members of the board.

Section 2. Selection and Term of Office. Officers shall be selected by the Board of Directors. Officers shall serve for a term of one year or until the election and qualification of a successor. In any event, the President and Vice-President will not serve in office for more than two consecutive years. If an office becomes vacant by reason of death, resignation, or any other cause, the Board of Directors may choose a successor who shall serve for the unexpired term of the officer whose office is vacated.

Section 3. Duties of President. The President shall preside at all meetings of the Board of Directors, shall see that all orders and resolutions of the board are carried out, shall execute on behalf of the corporation, all deeds, notes, bonds, mortgages, contracts, or other instruments in writing (unless the Board of Directors shall authorize and direct some other officer to do so), and shall perform such other duties as are incident to his office.

Section 4. Duties of the Vice-President. The Vice-President shall perform the duties of the President during the absence or disability of the President, and shall perform such other duties as may be assigned to them by the president or by the Board of Directors.

Section 5. Duties of the Secretary. The Secretary shall keep minutes of all meetings of the Board of Directors, shall have custody of the corporate seal and all books and papers pertaining to corporate activities, shall prepare any reports, tax returns and like, which may be required by law, shall give or cause to be given, proper notice of all meetings or the Board of Directors, and shall perform such other duties as are incident to office.

Section 6. Duties of Treasurer. The Treasurer shall have the custody of funds and securities of the corporation, and shall keep full and accurate accounts of the receipts and disbursements of the corporation. They shall disburse the funds of the corporation in the manner and for the purpose ordered by the Board of Directors. They shall render an account of his their transactions as treasurer and the financial condition of the corporation upon the request of any member of the Board of Directors, and they shall perform such other duties as may be incident to his office.

Section 7. Compensation. Officers shall serve without compensation.

 

 

 

 

 

ARTICLE VII – COMMITTEES

Section 1. Committees. Any committee may be appointed by the President, such as a Bylaws Committee, to accomplish the general purpose of special projects of this Council. These committees shall serve until discharged by the president. Other examples of possible committees: Nominating Committee, Program Committee, Membership Committee, and Internal Information Committee.

Section 2. Postal Affairs Functional Committees. The following committees could be appointed to serve as liaison between the St. Louis District and the Central Missouri Postal Customer Council: Commercial Mail Committees: Priority Express & Priority Committee, Periodical Mail Committee, and Standard Mail Committee.

ARTICLE VIII – GENERAL MEETINGS

Section 1. A General Meeting will be held at least four (4) times a year, unless Executive Board schedules otherwise.

ARTICLE IX – PROCEEDINGS

Section 1. The proceedings of the organization where not covered by the Bylaws of this organization, shall be governed by the Roberts’ Rules of Order

ARTICLE X – DISTRIBUTION OF ASSETS IN THE EVENT OF DISSOLUTION

Section 1. In the event the Central Missouri Postal Customers Council, Central, Missouri is dissolved, the assets shall be converted to cash and distributed on a pro rata basis to those making contributions to the organization during the last general solicitation for funds.

ARTICLE XI – FISCAL YEAR AND AUDIT

Section 1. Fiscal Year. The fiscal year shall begin on January 1 and end on December 31.

Section 2. Audits. The books of the corporation shall be audited by qualified persons at the end of each fiscal year. A report of such audit shall be given to each director.

ARTICLE XII – SEAL

Section 1. The corporation shall have a corporate seal which shall have inscribed around the circumference thereof, the Central Missouri Postal Customers Council, Central Missouri and elsewhere thereon, shall bear the words, “Corporate Seal”.

 

 

CENTRAL MISSOURI POSTAL CUSTOMERS COUNCIL

TYPE OF COMMITTEES

Administrative Committees

Nominating Committee. This committee shall consist of three (3) members who are not officers. The immediate past president shall serve as chairperson. This committee shall be responsible for nominating candidates for the Board of Directors.

Program Committee. This committee shall be responsible for planning programs for all regular meetings and the necessary arrangements for each meeting. The council Vice-President shall serve as its chairperson and coordinator.

Membership Committee. This committee’s duty shall be to encourage membership of new qualified members and the retention of current members. Included in this duty is the responsibility to keep in touch with the members of the Council for the purpose of maintaining their interest in the activities of the Council, encouraging their regular attendance at Council meetings and enlisting their support for other Council activities.

Internal Information Committee. This committee’s duty shall be to keep the members informed of new developments in postal affairs through local and national Postal Service releases, press releases and internal communications such as program roster, releases on special briefing meetings, newsletter, etc.

 

 

ARTICLE XIII – AMENDMENTS

These Bylaws may be altered, amended, or repeated, by an affirmative vote of six (6) members of the Board of Directors at any meeting of the Board of Directors.

 

The above bylaws were unanimously approved by the board of directors on

_________________________, 2014.

 

 

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Secretary

 

 

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Postal Co-Chair Industry Co-Chair